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Human Resources & Payroll Blog

2022 HR and Payroll Calendar

Feb 9, 2022 8:30:00 AM / by John Duval

2022 HR and Payroll Calendar

A key component of effective workforce management is staying on top of critical dates and deadlines. In addition to payroll and tax filing dates, you also need to plan for federal and workplace holidays affecting your workforce, such as National Employee Appreciation Day and Employee Health and Fitness Month. 

 

2022 HR Calendar: Important Dates for Payroll and HR Managers

To support what is likely to be another busy year of HR activities, use this handy calendar to keep track of important HR and payroll milestones throughout 2022.

 

January

Federal Holidays

  • Saturday, January 1: New Year’s Day
  • Monday, January 17: Martin Luther King Jr. Day

 

Important Dates and Deadlines in January 2022:

  • Saturday, January 1: Health insurance coverage begins for 2022 through the Marketplace (for those who enrolled before December 31, 2021).
  • Saturday, January 15: Marketplace health insurance open enrollment ends for 2022.
  • Monday, January 24: Annual tax season begins, and the IRS begins accepting and processing 2021 tax year returns.
  • Monday, January 31
    • Deadline to file Form 941 for Q4 2021.
    • Deadline for employers to distribute Form W-2 to employees and Form 1099 to contractors and vendors for work performed in 2021. 
    • Deadline to file Forms W-2 and W-3 (electronic and paper filings).
    • Deadline to deposit Federal Unemployment Tax (FUTA), if owed. 
    • Deadline to file Form 945, reporting any non-payroll federal income tax withheld. (Note: If you deposited all taxes on time and in full, you may file by Thursday, February 10.)

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February

Federal Holidays

  • Monday, February 21: President’s Day 

 

Important Dates and Deadlines in February 2022

  • Tuesday, February 1: Occupational Safety and Health Administration (OSHA) 300 Forms (Forms 300 and 300A) must be posted in all non-exempt workplaces through April 30.
  • Tuesday, February 15
    • 2021 Forms W-4 with withholding exemption claims expire.
    • Request a new Form W-4 from any employees who claimed exemption in 2021.
  • Monday, February 28
    • Paper filing deadline for Forms 1094-C and 1095-C.
    • Paper filing deadline for Forms 1099, 1096, and 8027.

 

March

Workplace Holidays

 

Important Dates and Deadlines in March 2022

  • Wednesday, March 2:
    • Deadline to distribute Form 1095-C to employees.
    • Deadline for electronically filing OSHA Form 300A data for calendar year 2021.
  • Tuesday, March 15: S corporation and partnership tax returns due.
  • Thursday, March 31:
    • End of Q1, calendar year.
    • Deadline to file Form 1094-C and 1095-C schedules for 2021 if filing electronically. 
    • Electronic filing deadline for Forms 1099, 1096, and 8027.

 

April

Important Dates and Deadlines in April 2022

  • Monday, April 18: Deadline to submit individual tax returns.
  • Saturday, April 30: Deadline to file Form 941, the employer's quarterly tax return for Q1 2022.

 

May

Federal Holidays

  • Monday, May 30: Memorial Day

 

Workplace Holidays

 

Important Dates and Deadlines in May 2022

  • Tuesday, May 17: Deadline to file the 2021 EEO-1 Component 1 Report. (Note: This due date is tentative. The Equal Employment Opportunity Commission (EEOC) will post any updates to the deadline here.)

 

June

Federal Holidays

  • Monday, June 20: Juneteenth National Independence Day (observed)

 

Important Dates and Deadlines in June 2022

  • Thursday, June 30: End of Q2, calendar year. 

 

July

Federal Holidays

  • Monday, July 4: Independence Day

 

Important Dates and Deadlines in July 2022

  • Sunday, July 31
    • Deadline to file Form 941, the employer's quarterly tax return for Q2 2022.
    • Deadline to file Form 5500 or 5500-EZ for calendar year 2021.

 

August

No special dates or deadlines in August 2022!

 

September

Federal Holidays

  • Monday, September 5: Labor Day

 

Workplace Holidays

 

Important Dates and Deadlines in September 2022

  • Friday, September 30: End of Q3, calendar year.

 

October

Federal Holidays

  • Monday, October 10: Columbus Day and Indigenous Peoples’ Day

 

Important Dates and Deadlines in October 2022

  • Monday, October 17: Individual tax return deadline for those who filed for an extension. 
  • Monday, October 31: Deadline to file Form 941, the employer's quarterly tax return for Q3 2022.

 

November

Federal Holidays 

  • Friday, November 11: Veterans Day
  • Thursday, November 24: Thanksgiving Day

 

Important Dates and Deadlines in November 2022

  • Tuesday, November 1: Marketplace health insurance open enrollment begins for 2023.
  • The month of November: Encourage employees to complete a new Form W-4 or Form W-4 (SP) for 2023 if they experienced changes in their personal or financial status. Per the IRS, examples of changes requiring a new Form W-4 include a change in filing status on a tax return, the number of jobs an individual worked during the year, or any other income, deductions, or credits. 

 

December

Federal Holidays

  • Monday, December 26: Christmas Day (observed)

 

Make the Most of Your 2022 HR and Payroll Calendar

Keeping pace with the many critical deadlines affecting your HR and payroll processes is no small feat, particularly because each month brings a new crop of actions you must take to keep your workforce management activities in compliance. Thankfully, when you have an integrated HR payroll solution to manage your employees, you can automate a wide range of talent management processes and build more consistency in your monthly and quarterly HR and payroll activities.

An integrated HR payroll system also spares you the headache of maintaining multiple HR systems. Instead of having to keep track of workforce data in several siloed systems that operate independently of each other, you can manage your workforce—and your year-round HR and payroll responsibilities—with an all-in-one solution that meets your needs. For more insights, read our e-book, The Hidden Costs of Managing Employees in Disconnected Systems.

 

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Topics: HR News

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