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Human Resources & Payroll Blog

2021 Payroll and HR Compliance Calendar

Jan 6, 2021 8:15:00 AM / by John Duval

For busy HR and payroll professionals, every month of the year brings new deliverables, and there are specific payroll and tax filing deadlines you just can’t miss.

Follow our annual HR and compliance calendar to keep track of the important dates and deadlines of 2021. Here’s what you should mark on your calendar for the coming year:

2021 HR and Payroll Compliance Calendar: Key Dates for HR and Payroll Managers

January

Federal Holidays

  • Friday, January 1: New Year’s Day
  • Monday, January 18: Martin Luther King, Jr. Day

 

Important Dates and Deadlines in January 2021

  • Friday, January 1: Coverage begins for 2021 health insurance plans for individuals through the Marketplace.
  • Monday, January 25: Tax season begins. (Note: At the time of publishing, the IRS has only released a draft of the 2021 tax season, so the official dates for tax season are subject to change.)
February

Federal Holiday

  • Monday, February 15: President’s Day 

 

Important Dates and Deadlines in February 2021

  • Monday, February 1: 
    • Deadline to file Form 941 reporting on Q4 of 2020.
    • Deadline for employers to furnish Form W-2 to employees and Form 1099 to contractors, vendors, etc., for work performed in 2020. 
    • Deadline to file Forms W-2, W-3, 8027, 1099, and 1096 to the appropriate agencies (electronic and paper).
    • Deadline to deposit the Federal Unemployment Tax (FUTA) if owed. 
    • Deadline to file Form 945 to report any non-payroll federal income tax withheld. If you deposited all taxes when due, you may file by February 10.
    • OSHA 300 Log (Forms 300 and 300A) must be posted in all non-exempt workplaces through April 30.
  • Tuesday, February 16: 
    • Forms W-4 claiming exemption from withholding for the previous year expire.
    • Request a new Form W-4 from exempt employees (any employee who claimed exemption from income tax withholding last year).

March

Workplace Holiday

  • Friday, March 5: National Employee Appreciation Day

 

Important Dates and Deadlines in March 2021

April

Important Dates and Deadlines in April 2021

  • Thursday, April 15: Deadline to submit individual tax returns
  • Friday, April 30: Deadline to file Form 941, employer's quarterly tax return for Q1 2021

May

Federal Holiday

  • Monday, May 31: Memorial Day

 

Important Dates in May 2021

June

Important Dates and Deadlines in June 2021

  • Wednesday, June 30: End of Q2, calendar year

July

Federal Holiday

  • Monday, July 5: Independence Day (observed)

August

Important Dates and Deadlines in August 2021

  • Monday, August 2: 
    • Deadline to file Form 941, employer's quarterly tax return for Q2 2021
    • Deadline to file Form 5500 or 5500-EZ for calendar year 2020

September

Federal Holiday

  • Monday, September 6: Labor Day

 

Important Dates and Deadlines in September 2021

  • Monday, September 6 – Friday, September 10: National Payroll Week
  • Thursday, September 30: End of Q3, calendar year

October

Federal Holidays

  • Monday, October 11: Columbus Day and Indigenous People’s Day

 

Important Dates and Deadlines in October 2021

  • Friday, October 15: Individual tax return deadline for those who filed for an extension

November

Federal Holidays 

  • Thursday, November 11: Veterans Day
  • Thursday, November 25: Thanksgiving Day

 

Important Dates and Deadlines in November 2021

  • Monday, November 1: 
    • Deadline to file Form 941, employer's quarterly tax return for Q3 2021.
    • Enrollment begins for 2022 health insurance plans for individuals through the Marketplace.
  • During the month of November: Encourage employees to fill out a new Form W-4 or Form W-4 (SP) for 2022 if they experienced any personal or financial changes. Per the IRS, examples of changes that could require a new Form W-4 include changing the filing status on a tax return, changing the number of jobs worked during the year, and other income, deductions, or credits. The 2022 revision of Form W-4 will be available at www.IRS.gov/FormW4 by mid-December 2021.

December

Federal Holidays

  • Friday, December 24: Christmas Day (observed)
  • Friday, December 31: New Year’s Day (observed)

 

Important Dates and Deadlines in December 2021

  • Wednesday, December 15: Open enrollment period ends for 2022 health insurance plans for individuals through the Marketplace.

 

Now that you have the important dates on your calendar, you know what’s coming each month. However, payroll and HR compliance leave very little wiggle room for error, which is why it’s so critical to select the payroll provider who can help you save time and meet important deadlines. 

By selecting a provider that offers an integrated payroll solution and tools for total workforce management, you can sync payroll with other employee data for better reporting and fewer surprises. For additional step-by-step payroll management guidance, read Your Ultimate Guide to Saving Time on Payroll.

payroll manager's guide

 

Topics: Human Resources

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