How to Improve Employee Management Within Key HR Functions
Employee management spans across many disciplines of HR, but managing each of its parts with separate and distinct systems will only make you less efficient. Instead, you can benefit from HR technology that helps you manage all areas of employee management from one, easy-to-use platform.
Comprehensive human capital management (HCM) software is an all-in-one tool to help you manage your entire workforce at all stages of the employee lifecycle journey. It helps you manage your day-to-day activities for payroll and benefits administration, while also providing reporting tools and dashboards for long-range workforce planning and employee development initiatives.
Here are some of the specific things you can do with technology designed to help you more efficiently manage your workforce:
You can post open positions, build a talent pipeline, and track your candidates through each stage of the hiring process. Use metrics such as time to hire and cost per hire to help you identify the most effective candidate sourcing and selection methods. You can also improve the productivity of your recruitment process with the added benefit of applicant self-service and personalized candidate email templates.
Use cloud-based tools to connect new hires in any location with the people and resources they need to get started in a new role. As you orient new hires to your culture, you can also automate your new hire paperwork and meet all applicable compliance requirements for payroll and work authorization verifications.
Conduct performance reviews and create a performance record for employees containing their ratings, productivity reports, and performance improvement plans. You can also provide managers with access and reports to help them have well-informed performance discussions with the employees on their team.
Health and Safety
Maintain a strong employee safety record with compliant workers’ compensation and OSHA reporting. You can also create and share a thorough return-to-work plan, so employees understand how your organization is supporting their health and wellbeing during the COVID-19 pandemic.
Time and Attendance
Take the confusion out of time and attendance planning, and provide employees with self-service for time and attendance. You can also avoid discrepancies and errors by managing employee paid and unpaid leaves alongside your payroll activities. Automate employee hours and overtime eligibility tracking, so you can stay in compliance with changes to Fair Labor Standards Act (FLSA) rules.
Ensure accurate employee salary, commissions, and bonuses. With employee self-service, you can give employees access to their pay stubs, tax forms, and other payroll records. By integrating payroll reporting with HR data, you can create a 360-degree view of your workforce.
Replace paper and spreadsheets with automated benefits management, covering activities such as new hire benefits elections and annual open enrollment. Track your benefits programs and costs, and give employees 24/7 access to the following benefits information:
- Plan documents
- Benefit coverage levels
- Payroll deductions
- Contacts for benefits questions
Understand your training investment by tracking metrics such as the number of training days and training cost per employee. Help employees advance and reach their career goals by creating training and development plans for each, and track their skill development over time. Use consolidated employee reports to connect employees with mentors who can support their development.
Tracking metrics such as overall turnover, early turnover, and turnover by manager will help you identify issues affecting retention in your organization. You can also conduct employee engagement surveys to understand the activities that help you retain good people.
Give departing employees a positive and stress-free experience. Automated offboarding allows you to generate accurate final pay statements and COBRA benefits notifications. You can also store exit interview notes and run reports to help you identify turnover trends.