Adding a New Vendor

How to add a new vendor into the Fuse Workforce Management system for payroll payments or other types of reporting.

Overview

Vendors are required for many different items in the system, mainly:

• A check or ACH payment tied to a payroll deduction (i.e., child support, garnishment, or HSA contributions).
• As carriers in Benefit Plan Reporting or Integrations.
• Other optional payroll reporting functionality

Adding a New Child Support Vendor

1. Go to Settings > Payroll Setup > Vendors. Review this report to ensure a new vendor is required.
2. Click the Add New Vendor on the Top Right
3. Choose the correct Child Support agency using the Master Vendor drop-down.
   1. Enter the Name of this Vendor
   2. Review the company bank account used for this vendor
      
      
4. Press Save, and your new vendor is now available to tie to employee child support deductions.
   1. Multi-EIN clients will need to add the correct EIN to their vendor after the first time it is saved.
   2. If you receive an error message regarding the Originating Bank, please contact support@fuseworkforce.com for help.

Adding a New Vendor (not Child Support)

1. Go to Settings > Payroll Setup > Vendors. Review this report to ensure a new vendor is required.
2. Click the Add New Vendor on the Top Right
3. Enter the Vendor Name
4. If this vendor needs to be used for a Benefit Plan, mark the Used for HR checkbox.
5. Enter the Payee Name, and choose a Payment type:
   1. No Payment: this vendor will not process payments and is for reporting only.
   2. Check - One per case, Check - All: this vendor will process a check payment. Be sure to fill in the address information on the right to ensure it prints on the check.
   3. ACH - Employee Level: this vendor will open up ACH routing and account number information to be entered on the employee deduction level. This is typically used for HSA funding.
   4. ACH - One Per Case, ACH - All (CCD), ACH - All (CTX): this vendor will have one ACH routing and account number added at the vendor level for payment. You must contact your vendor for the details behind these funding methods.
6. Review the bank account used for this vendor (skip this step for No Payment types)
7. Press Save and your new vendor will now be available to tie to employee deductions or benefit plans as needed.
   1. Multi-EIN clients will need to add the correct EIN to their vendor after the first time it is saved.
   2. If you receive an error message regarding the Originating Bank, please contact support@fuseworkforce.com for help.